As a pilot process of automation, the client chose the handling of bank payment packages. Taking into account the complexity of this process, the client expected the greatest savings on the working time of users participating in this process. Preparation of payment packages required the involvement of different people at different times and verification of a huge amount of data.
Automation is about preparing payment files before sending them to the bank. The robot receives orders from its e-mail box and validates their correctness. After logging into the JD Edwards system, Robot generates payment packages and starts processing them. The robot uses different tools at different stages of processing. It uses an external OCR system to verify invoices, logs into the White List website of the Ministry of Finance, and uses Excel files to generate detailed final reports. The results of the Robot’s operations are ready and verified payment files that the Customer’s user can send to the bank.
Robotization not only accelerated the payment preparation process several times, but also increased the company’s security by verifying bank accounts on each paid invoice. Payments, including preparation of supporting files in MS Excel, verification of invoices and verification of bills with a white list, are ready to be loaded into the bank before employees arrive at the office. The time saved can be spent on other more important tasks in the area of Treasury. The involvement of the robot allowed for trouble-free preparation of hundreds of transfers every day, which positively influences the broadly understood cash management and reduces costs.
Richer with these experiences, we are actively looking for new areas that can be covered by the robotization process.
EUROPEAN TREASURY SUPERVISOR